Note:

FORM 3

OUTCOME OF REQUEST AND FEES PAYABLE

[Regulation 8]

1. If your request is granted the—

   1. amount of the deposit, (if any), is payable before your request is processed; and

   2. requested record/portion of the record will only be released once proof of full payment is received.

2. Please use the reference number hereunder in all future correspondence.

Reference number:

__________________________

TO: __________________________

__________________________

__________________________

__________________________

Your request dated           , refers.

1. You requested:

   Personal inspection of information at registered address of public/private body (including listening to recorded words, information which can be reproduced in sound, or information held on computer or in an electronic or machine-readable form) is free of charge. You are required to make an appointment for the inspection of the information and to bring this Form with you. If you then require any form of reproduction of the information, you will be liable for the fees prescribed in Annexure A.

   OR

2. You requested:

   Printed copies of the information (including copies of any virtual images, transcriptions and information held on computer or in an electronic or machine-readable form)
   Written or printed transcription of virtual images (this includes photographs, slides, video recordings, computer-generated images, sketches, etc.)
   Transcription of soundtrack (written or printed document)
   Copy of information on flash drive (including virtual images and soundtracks)
   Copy of information on compact disc drive (including virtual images and soundtracks)
   Copy of record saved on cloud storage server

3. To be submitted:

   Postal services to postal address
   Postal services to street address
   Courier service to street address
   Facsimile of information in written or printed format (including transcriptions)
   E-mail of information (including soundtracks if possible)
   Cloud share/file transfer
   Preferred language: (Note that if the record is not available in the language you prefer, access may be granted in the language in which the record is available)

   Kindly note that your request has been:

     Approved.

    Denied, for the following reasons:

    

4. Fees payable with regard to your request:

   Item	Description	Amount	Number ofpages/items	Total:
   1.	The request fee payable by every requester	R 140.00
   2.	Photocopy/printed black & white copy of A4-size page	R 2.00 per page or part thereof
   3.	Printed copy of A4-size page	R 2.00 per page or part thereof
   4.	For a copy of computer-readable form on:	R 40.00   R 40.00 R 60.00
   5.	For a transcription of visual images per A4-size page	Service to be outsourced. Will depend on quotation from service provider.
   6.	For a copy of visual images
   7.	Transcription of an audio record, per A4-size page	R 24.00
   8.	For a copy of audio recording on:	R 40.00   R 40.00 R 60.00
   9.	To search for and prepare the record for disclosure, for each hour or part of an hour, excluding the first hour, reasonably required for such search and preparation. Not to exceed a total cost of	R 145.00   R 435.00
   10.	Deposit: If search exceeds 6 hours	One third of the amount per request calculated in terms of items 2 to 8.
   11.	Postage, email, or any other electronic transfer	Actual expense, if any.
   	TOTAL:

   1. Flash drive (to be provided by the requestor)

   2. Compact Disk:

      1. If provided by requester

      2. If provided to the requester

   1. Flash drive (to be provided by the requestor)

   2. Compact Disk:

      1. If provided by requester

      2. If provided to the requester

5. Deposit payable (if search exceeds six hours):

 Yes    No

The amount must be paid into the following Bank account:

Signed at            this       day of          20    

__________________________

Information officer

A downloadable copy of this document is available by following this link